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PRIVACY POLICY

ShineHire (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting personal information in accordance with applicable U.S. federal and state laws, including the California Consumer Privacy Act (CCPA/CPRA), and where applicable, the General Data Protection Regulation (GDPR) for individuals located in the European Union (EU), European Economic Area (EEA), and United Kingdom (UK).

This Privacy Policy explains how we collect, use, disclose, process, and safeguard your information when you use our website or recruitment services.

1. Categories of Personal Information We Collect

We collect the following categories of personal information:

A. Identifiers
  • Full name
  • Email address
  • Phone number
  • Postal address
  • IP address
  • Online identifiers
B. Professional & Employment Information
  • Resume/CV
  • Employment history
  • Education history
  • Certifications and licenses
  • References
  • Salary expectations
  • Work authorization status
C. Sensitive Personal Information (Where Applicable)

Government-issued identification (for compliance checks) Background verification information Work eligibility documentation

We collect this information directly from you or through:

  • Job applications
  • Website forms
  • Client onboarding processes
  • Background screening vendors
  • Professional networking platforms

2. Purpose of Processing Personal Data

We process personal information for legitimate business purposes including:

  • Providing recruitment and staffing services
  • Matching candidates with job opportunities
  • Conducting background and credential verification
  • Communicating regarding employment opportunities
  • Managing client relationships
  • Complying with employment and regulatory obligations
  • Preventing fraud and ensuring security
  • Improving our website and services

Under GDPR, our legal basis for processing may include:

  • Your consent
  • Performance of a contract
  • Legitimate business interests
  • Compliance with legal obligations

3. California Privacy Rights (CCPA/CPRA Notice)

If you are a California resident, you have the following rights:

Right to Know

You may request disclosure of:

  • Categories of personal information collected
  • Sources of collection
  • Business purpose for collecting data
  • Categories of third parties receiving data
Right to Delete

You may request deletion of personal information, subject to legal exceptions.

Right to Correct

You may request correction of inaccurate personal data.

Right to Opt-Out of Sale or Sharing

ShineHire does not sell personal information. If this changes, we will provide a “Do Not Sell or Share My Personal Information” option.

Right to Non-Discrimination

We will not discriminate against you for exercising privacy rights.

To exercise California rights, contact: privacy@shinehire.com

4. GDPR Rights (EU/EEA/UK Residents)

If you are located in the EU, EEA, or UK, you have the following rights:

  • Right of Access
  • Right to Rectification
  • Right to Erasure (“Right to be Forgotten”)
  • Right to Restrict Processing
  • Right to Data Portability
  • Right to Object to Processing
  • Right to Withdraw Consent

You may lodge a complaint with your local Data Protection Authority if you believe your rights have been violated.

5. Data Sharing & Disclosure

We may share information with:

  • Client organizations (for job placement purposes)
  • Background verification providers
  • Payroll or compliance vendors
  • IT and hosting service providers
  • Government agencies when legally required

All third-party partners are contractually obligated to maintain confidentiality and data protection standards.

We do not sell personal information.

6. International Data Transfers

If you are located outside the United States, your information may be transferred to and processed in the United States.

For GDPR compliance, we implement:
  • Standard Contractual Clauses (SCCs)
  • Contractual data protection safeguards
  • Secure processing measures

7. Data Retention

We retain personal information only as long as necessary to:

  • Fulfill recruitment services
  • Maintain talent databases
  • Comply with legal obligations

Candidate data may be retained for future opportunities unless deletion is requested.

8. Data Security Measures

We implement reasonable administrative, technical, and physical safeguards, including:

  • Secure servers and encrypted communications
  • Access control restrictions
  • Confidential handling protocols
  • Regular security assessments

While we strive to protect your data, no system can guarantee absolute security.

9. Cookies & Tracking Technologies

We may use cookies and similar technologies to:

  • Improve website functionality
  • Analyze user behavior
  • Enhance marketing performance

Users may disable cookies in browser settings.

10. Children’s Privacy

Our services are not directed toward individuals under 18 years of age. We do not knowingly collect data from minors.

11. Updates to This Policy

We may update this Privacy Policy periodically. Changes will be posted with an updated effective date.

12. Contact Information

For privacy-related inquiries:

ShineHire